VITAL STATISTICS

CERTIFIED COPY FEES:
$32 VITAL RECORD

CERTIFIED COPY FEES: $32 VITAL RECORD
The Fairfield County Health Department Vital Statistics division issues certified copies of certificates for births, deaths, and fetal deaths occurring from December 1908 to present.

We can assistance you with:

  • • Registration of birth and death records
  • • Issuance of burial transit permits and cremation permits.
  • • Completion of "Acknowledgement of Paternity Affidavits"
  • • Corrections to birth and death records
  • • Home Births

    NOTE:
  • • Birth certificates can be issued for ANY County in Ohio.
  • • Death and fetal death certificates can be issued for Fairfield County only.
  • • If you need to order a birth or death record from a different state, please visit the National Center for Health Statistics for contact information.

 

BIRTH OR DEATH CERTIFICATE PRIOR TO DECEMBER 1908

BIRTH OR DEATH CERTIFICATE PRIOR TO DECEMBER 1908
For birth or death certificates prior to December 1908:
Contact the Fairfield County Probate Court:
224 E. Main Street, 3rd floor, Lancaster, Ohio 43130
Phone: 740-652-7485.
TO OBTAIN A BIRTH CERTIFICATE

Birth certificates for newborn babies will be ready approximately 2 - 3 weeks after the birth.  Certified birth certificates cannot be emailed.  If purchasing online or by mail, the certified copy/copies will be mailed to the address provided on the application.

STEP 1: COMPLETE APPLICATION FORM

  • • Online Form: Submit electronically through the online application.
  • • Printable Form (PDF): Print, complete, and return by mail or drop off in person at:

Fairfield County Health Department

1550 Sheridan Dr., Ste. 100

Lancaster, OH 43130

Only Ohio birth records can be processed.


STEP 2: SUBMIT PAYMENT

Payment is required before processing your order.

  • • Online Form: Pay online through (Point and Pay)
  • • Printable Form (PDF):
    Pay at our office by cash/check/card when dropping off the form in person, OR
    Mail a check ($32 per certificate, payable to Fairfield County Health Department) with your completed application.

Card fees apply both online and in person.

No refunds will be issued.


DELIVERY INFORMATION

  • • Online Form: You’ll choose Pickup or Mail on the online application.
  • • Printable Form (PDF): If you mail in your application, the certificate(s) will automatically be mailed to the address you provided on the application. If you drop it off in person, you can choose to either pick up or have it mailed.


Certificates can be picked up at 1550 Sheridan Dr., Suite 100, Lancaster, OH, or mailed to the address you provide. You’ll receive an email notification once your order is ready for pickup or has been shipped.


Questions?

Call 740-652-2800, Option 2 for assistance.

TO OBTAIN A DEATH CERTIFICATE

Certified death certificates cannot be emailed. If purchasing online or by mail, the certified copy/copies will be mailed to the address provided on the application.

Choose one of the following options:


1. MAIL A COMPLETED PRINTABLE APPLICATION TO:

Fairfield County Health Department

1550 Sheridan Dr., Ste. 100

Lancaster, OH 43130
Make check payable to:
Fairfield County Health Department
($32.00 per certificate)

2. PAY IN PERSON WITH CASH, CHECK OR CREDIT/DEBIT CARD

Fairfield County Health Department

1550 Sheridan Dr., Ste. 100

Lancaster, OH 43130

IF YOU ARE REQUESTING A DEATH CERTIFICATE

IF YOU ARE REQUESTING A DEATH CERTIFICATE
Effective 10/15/15 - ORC 3705.25(5): For five years following a decedent’s death, a decedent’s social security number shall not be included on a copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy by one of the following who presents proof satisfactory to the director, state registrar or local registrar of the person’s identity.
GUIDELINES: REQUESTING DEATH CERTIFICATE
To see guidelines of who can request the death certificate WITH the social security number showing and what two (2) forms of proof are needed, following guidelines.

The Fairfield County Health Department will accept personal checks if the person's address and phone number are on the check. Cash, Money Orders, Visa, Mastercard, American Express and Discover Card are also accepted.

Fairfield County Health Department fees are payable by cash, certified or personal check, credit card/debit card or money order. Customers who use a credit card/debit card as payment will be charged a non-refundable processing fee of $1.50 or 3.00%, whichever is greater, by Point&Pay.
CORRECTIONS
Corrections on a birth certificate include correcting the spelling of a name (i.e. Sarah to Sara) or adding a first, middle, or last name to the birth certificate if one was not previously recorded on the birth certificate. Corrections do not include changing a first, middle, or last name, or the order of the first, middle, and last name. If you would like to make a correction to your birth certificate or your child’s birth certificate, call us at (740) 652-2800, option 2.
NAME CHANGES
All name change requests are processed through probate court. You can find more information on how to change your name at the Fairfield County Juvenile/Probate Court Website.
HOW TO ADD A FATHER TO A BIRTH CERTIFICATE
A father can be added to a birth certificate with a Paternity Affidavit. This form can only be used if no father is currently listed on the birth certificate. You can find more information on establishing paternity on the Ohio Central Paternity Registry Website. Please contact us at
(740) 652-2800 option 2. to see if a Paternity Affidavit can help you add the father to the birth certificate.
ADOPTION RECORDS
All adoption records are located at the Ohio Department of Health. There are different laws for viewing adoption records depending on what year the adoption took place. For additional information, please refer to the Ohio Department of Health Website.
MARRIAGE AND DIVORCE RECORDS ARE NOT MAINTAINED BY THE HEALTH DEPARTMENT
Certified copies of marriage licenses and divorce decrees can only be obtained from the county where the event was recorded. Marriage certificate copies can be obtained from the specific county Probate Court. Divorce decrees can be requested from the Clerk of Courts in the specific county where the divorce was finalized.
OTHER RESOURCES